- Veterans Affairs, Veterans Health Administration
- $53,330.00 -72,930.00/year*
White River Junction
Secretary (Office Automation)=============================##### Department of Veterans AffairsVeterans Affairs, Veterans Health AdministrationOverview--------- ##### Open & closing dates07/29/2019 to 08/02/2019- ##### ServiceCompetitive- ##### Pay scale & gradeGS 6- ##### Salary$37,843 to $49,200 per year- ##### Appointment typePermanent- ##### Work scheduleFull-TimeLocation--------3 vacancies in the following location:-White River Junction, VT##### Relocation expenses reimbursedNo##### Telework eligibleNo- Duties------### SummaryThis position is located at the White River Junction VA MedicalCenter in White River Junction, VT. The Secretary provides a widearray of administrative and project support to the Section Chief orManager and the Health Systems Specially (HSS)/AdministrativeOfficer (AO).Learn more about this agency### ResponsibilitiesDuties include, but are not limited to:- Controls incoming and outgoing correspondence, reports,memoranda and other forms of written communication.- Routes materials to the appropriate staff members.- Prepares and edits letters and reports and reviewscorrespondence for accuracy and completeness.- Assists in the supervision and orientation of medical studentsand/or fee basis appointees assigned to the Section.- Serves as a patient advocate for the service.- Provides administrative support for staff meetings and assistsin preparation of meeting Power Point presentations.- Attends meetings, takes accurate minutes and transcribes minutespromptly.- Performs other related duties as assigned.**Work Schedule:** Monday-Friday, 8am - 4:30pm**Recruitment & Relocation Incentives:** Not authorized**Financial Disclosure Report:** Not Required### Travel RequiredNot required##### Supervisory statusNo##### Promotion PotentialNone- #### Job family (Series)0318 Secretary#### Similar jobs- Office Secretaries- Secretaries, Office- Requirements------------### Conditions of Employment- You must be a U.S. Citizen to apply for this job- Subject to a background/security investigation- Designated and/or random drug testing may be required- Selective Service Registration is required for males born after12/31/1959- May be required to serve a probationary period- Selected applicants will be required to complete an onlineonboarding process### Qualifications**TO QUALIFY FOR THIS POSITION AT THE GS-06 LEVEL YOU MUST MEET THEFOLLOWING CRITERIA:****TYPING PROFICIENCY**: This position requires the skills of aqualified typist. In addition to meeting the experience and/oreducation requirements, you must be able to type at least 40 wordsper minute.**SPECIALIZED EXPERIENCE:** Have one (1) year of specializedexperience equivalent to the next lower grade level (GS-5) inFederal Service, that has provided the applicant with the particularknowledge, skills, and abilities to perform successfully the dutiesof a Secretary? Specialized experience includes providingadministrative duties to supervisors; receiving and screeningincoming calls; following established policies; preparingcorrespondence, reports and memorandums; providing customer supportregarding concerns; preparing meeting agendas and notes; organizingschedules; collecting information from computer systems. NOTE:Experience must be fully documented on your resume and must includejob title, duties, month and year start/end dates AND hour workedper week.You will be rated on the following Competencies as part of theassessment questionnaire for this position:- Communications- Customer Service- Self Management- Teamwork**IMPORTANT:** A full year of work is considered to be 35-40 hoursof work per week. All experience listed on your resume must includethe month and year start/end dates. Part-time experience will becredited on the basis of time actually spent in appropriateactivities. Applicants wishing to receive credit for such experiencemust indicate clearly the nature of their duties andresponsibilities in each position and the number of hours a weekspent in such employment.Experience refers to paid and unpaid experience, including volunteerwork done through National Service programs (e.g., Peace Corps,AmeriCorps) and other organizations (e.g., professional;philanthropic; religious; spiritual; community; student; social).Volunteer work helps build critical competencies, knowledge, andskills and can provide valuable training and experience thattranslates directly to paid employment. You will receive credit forall qualifying experience, including volunteer experience.For more information on these qualification standards, please visitthe United States Office of Personnel Management's website at EducationThere is no educational substitution at this grade level.**NOTE:** Only education or degrees recognized by the U.S.Department of Education from accredited colleges, universities,schools, or institutions may be used to qualify for Federalemployment. You can verify your education here: If you are using foreign educationto meet qualification requirements, you must send a Certificate ofForeign Equivalency with your transcript in order to receive creditfor that education. For further information, visit: Additional information**Physical Requirements:** The work is primarily sedentary withconsiderable computer and keyboard work. Thework includes some walking, standing, bending, and carrying of lightitems such as files, papers and books.**Receiving Service Credit for Earning Annual (Vacation) Leave:**Federal Employees earn annual leave at a rate (4, 6 or 8 hours perpay period) which is based on the number of years they have servedas a Federal employee. VA may offer newly-appointed Federalemployee's credit for their job-related non-federal experience oractive duty uniformed military service. This credited service can beused in determining the rate at which they earn annual leave. Suchcredit must be requested and approved prior to the appointment dateand is not guaranteed.**Special Employment Consideration:** VA encourages persons withdisabilities to apply, including those eligible for hiring under 5CFR 213.3102(u), Schedule A, Appointment of persons withdisabilities (i.e., intellectual disabilities, severe physicaldisabilities, or psychiatric disabilities), and/or disabled veteranswith a compensable service-connected disability of 30% or more. Formore information on how to apply using this appointment authorityvia the Selective Placement Coordinator within the office, contactthe facility Human Resources Department at (802) ###-####.It is the policy of the VA to not deny employment to those that havefaced financial hardships or periods of unemployment.**Veterans and Transitioning Service Members:** Please visit the VAfor Vets site for career-search tools for Veterans seekingemployment at VA, career development services for our existingVeterans, and coaching and reintegration support for militaryservice members.**The Interagency Career Transition Assistance Plan (ICTAP) andCareer Transition Assistance Plan (CTAP)** provide eligibledisplaced Federal competitive service employees with selectionpriority over other candidates for competitive service vacancies. Tobe qualified you must submit appropriate documentation and be foundwell-qualified (have a final rating of 85 or more before anyVeterans preference points) for this vacancy. Information aboutICTAP and CTAP eligibility is on OPM's Career Transition Resourceswebsite at job opportunity announcement may be used to fill additionalvacancies.If you are unable to apply online view the following link forinformation regarding an Alternate Application.### How You Will Be EvaluatedYou will be evaluated for this job based on how well you meet thequalifications above.**IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WEWILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resumedoes not support your questionnaire answers, we will not allowcredit for your response(s).**Your responses to the assessment questionnaire will be reviewedalong with the information provided in your resume and supportingdocumentation to determine if you are qualified for the position.If, after reviewing your resume and/or supporting documentation, adetermination is made that you have inflated your qualifications andor experience, your rating may be lowered and/or you may loseconsideration for this position. Please follow all instructionscarefully. Errors or omissions may affect your eligibility.Candidates who apply under All U.S. Citizens announcements will berated and ranked using Category Rating procedures. Qualifiedcandidates will be assigned to a quality category. The categoriesare defined as follows:- Best qualified - applicants possessing experience thatsubstantially exceeds the minimum qualifications of the positionincluding all selective factors, and who are highly proficientin all requirements of the job and can perform effectively inthe position;- Highly qualified - applicants possessing experience that exceedsthe minimum qualifications of the position including allselective factors, and who are proficient in most of therequirements of the job;- Well qualified - applicants possessing experience that meets theminimum qualifications of the position including all selectivefactors, and who are proficient in some, but not all, of therequirements of the job; and- Qualified - applicants possessing experience and/or educationthat meets the minimum qualifications of the position includingall selective factors.**Application of Veterans' Preference**: Category rating andselection procedures place those with veteran's preference abovenon-preference eligibles within each category. Preference eligibleapplicants that meet the eligibility and qualification requirementsand who have a compensable service-connected disability of at least10 percent are listed in the highest quality category (except whenthe position being filled is scientific or professional at the GS-09grade level or higher).### Background checks and security clearance##### Security clearanceOther##### Drug test requiredNo- Required Documents------------------**IMPORTANT: Please ensure your resume include up-to-date contactinformation (phone number(s), email address(s), etc.)**To apply for this position, you must provide a complete ApplicationPackage which includes:- ResumeThe following documents are accepted, and may be required ifapplicable to your eligibility and/or qualifications for thisposition. Please use this checklist to ensure you have included alldocuments required for your application, such as a copy of yourtranscript (if using education to qualify), SF-50's (current/formerFederal employees), documentation to support Veterans Preference orICTAP/CTAP documentation (for displaced Federal employees).- Cover Letter- DD-214/ Statement of Service- Disability Letter (VA)- OF-306- Other (1)- Other (2)- Resume- Separation Notice (RIF)- SF-15- SF-50/ Notification of Personnel Action- Transcript**Veterans' Preference:** When applying for Federal Jobs, eligibleVeterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), orfor Sole Survivor Preference (SSP) in the questionnaire. You mustprovide a legible copy of your DD214(s) which shows dates andcharacter of service (honorable, general, etc.). If you arecurrently serving on active duty and expect to be released ordischarged within 120 days you must submit documentation related toyour active duty service which reflects the dates of service,character of service (honorable, general, etc.), and dates ofimpending separation. Additionally, disabled veterans and otherseligible for 10-point preference (such as widows or mothers ofeligible Veterans) must also submit an SF-15 \"Application for 10Point Veteran Preference\" with required proof as stated on the form.**Documentation is required to award preference.** For moreinformation on Veterans' Preference, please visit If you are relying on your education to meet qualification requirements:Education must be accredited by an accrediting institutionrecognized by the U.S. Department of Education in order for it to becredited towards qualifications. Therefore, provide only theattendance and/or degrees from schools accredited by accreditinginstitutions recognized by the U.S. Department of Education.Failure to provide all of the required information as stated in thisvacancy announcement may result in an ineligible rating or mayaffect the overall rating.- Benefits--------A career with the U.S. Government provides employees with acomprehensive benefits package. As a federal employee, you and yourfamily will have access to a range of benefits that are designed tomake your federal career very rewarding. Learn more about federalbenefits.Review our benefitsEligibility for benefits depends on the type of position you holdand whether your position is full-time, part-time, or intermittent.Contact the hiring agency for more information on the specificbenefits offered.- How to Apply------------All applicants are encouraged to apply online. To apply for thisposition, you must complete the questionnaire and submit thedocumentation specified in the Required Documents section below. Thecomplete application package must be submitted by 11:59 PM (ET) on08/02/2019 to receive consideration. To preview the questionnaireclick To begin, **click Apply Online** to create a USA JOBS account orlog in to your existing account. Follow the prompts to selectyour USA JOBS resume and/or other supporting documents andcomplete the occupational questionnaire.2. Click **Submit My Answers** to submit your applicationpackage.NOTE: It is your responsibility to ensure your responsesand appropriate documentation is submitted prior to the closingdate.To verify your application is complete, log into your USAJobsaccount, select theApplication Status link and then select the more information linkfor this position. The Application page will display the status ofyour application, the documentation received and processed, and anycorrespondence the agency has sent related to this application. Youruploaded documents may take several hours to clear the virus scanprocess. To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancyannouncement. You must re-select your resume and/or other documentsfrom your USA JOBS account or your application will be incomplete.**NOTE**: Participation in the seasonal influenza program is acondition of employment and a requirement for all Department ofVeterans Affairs Health Care Personnel (HCP). HCP are individualswho, during the influenza season, work in VHA locations wherepatients receive care or who come into contact with VA patients aspart of their duties. VHA locations include, but are not limited to,VA hospitals and associated clinics, community living centers(CLCs), community-based outpatient clinics (CBOCs), domiciliaryunits, Vet centers and VA-leased facilities. HCP include all VAlicensed and unlicensed, clinical and administrative, paid andunpaid, full- and part-time employees, intermittent employees, feebasis employees, VA contractors, students, researchers, volunteers,and trainees who work at these facilities. HCPs that are unable toreceive or otherwise decline a flu shot will be expected to wear aface mask throughout the influenza season.### Agency contact information### VHA National Recruitment Center##### Phone(844)###-######### ...@va.gov##### AddressWhite River Junction VA Medical Center215 North Main St.White River Jct., VT 05009USLearn more about this agency### Next stepsOnce your online application is submitted you will receive aconfirmation notification by email. After the vacancy announcementcloses, we will review applications per Category Rating proceduresto ensure qualification and eligibility requirements are met. Afterthe review is complete, a referral certificate(s) is issued andapplicants will be notified of their status by email. Referredapplicants will be notified as such and may be contacted directly bythe hiring office for an interview. All referred applicants receivea final notification once a selection decision has been made.You may check the status of your application at any time by logginginto your USA Jobs account and clicking on Applications. Informationregarding your application status can be found in the USAJobs HelpCenter.- Fair & Transparent------------------The Federal hiring process is setup to be fair and transparent.Please read the following guidance.### Equal Employment Opportunity PolicyThe United States Government does not discriminate in employment onthe basis of race, color, religion, sex (including pregnancy andgender identity), national origin, political affiliation, sexualorientation, marital status, disability, genetic information, age,membership in an employee organization, retaliation, parentalstatus, military service, or other non-merit factor.- Equal Employment Opportunity (EEO) for federal employees & jobapplicants### Reasonable Accommodation PolicyFederal agencies must provide reasonable accommodation to applicantswith disabilities where appropriate. Applicants requiring reasonableaccommodation for any part of the application process should followthe instructions in the job opportunity announcement. For any partof the remaining hiring process, applicants should contact thehiring agency directly. Determinations on requests for reasonableaccommodation will be made on a case-by-case basis.A reasonable accommodation is any change to a job, the workenvironment, or the way things are usually done that enables anindividual with a disability to apply for a job, perform job dutiesor receive equal access to job benefits.Under the Rehabilitation Act of 1973, federal agencies must providereasonable accommodations when:- An applicant with a disability needs an accommodation to have anequal opportunity to apply for a job.- An employee with a disability needs an accommodation to performthe essential job duties or to gain access to the workplace.- An employee with a disability needs an accommodation to receiveequal access to benefits, such as details, training, andoffice-sponsored events.You can request a reasonable accommodation at any time during theapplication or hiring process or while on the job. Requests areconsidered on a case-by-case basis.Learn more about disability employment and reasonable accommodationsor how to contact an agency.#### Legal and regulatory guidance- Financial suitability- Social security number request- Privacy Act- Signature and false statements- Selective Service- New employee probationary periodThis job originated on www.usajobs.gov. For the full announcement and toapply, visit www.usajobs.gov/GetJob/ViewDetails/540870300. Only resumessubmitted according to the instructions on the job announcement listedat www.usajobs.gov will be considered.
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* The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.
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